Privacy policy

Last updated: May 23, 2022

This Privacy Policy describes our policies and procedures on the collection, use, and disclosure of your information when you make use of any of our services, and tells you about your privacy rights, and how the law protects you.

We use your personal data to provide and improve our services. By using any of the services we provide,
you agree to the collection and use of information
in accordance with this Privacy Policy.

Definitions of terms

For the purpose of this Privacy Policy, the following terms are defined—the meaning of which shall remain the same regardless of whether they appear in singular or in plural form:

‘Account’ means a unique account created for You to access our Service or parts of our Service.
‘Company’ (referred to as either ‘the company‘, ‘we‘, ‘us’ or ‘our’ in this Agreement) refers to Embrace Autism.
‘Country’ refers to Canada.
‘Cookies’ are small files that are placed on Your computer, mobile device or any other device by a website, containing the details of Your browsing history on that website among its many uses.
‘Device’ means any device that can access the Service such as a computer, a cell phone or a digital tablet.
‘Personal data’ is any information that relates to an identified or identifiable individual.
‘Service’ refers to the website.
‘Service provider’ means any natural or legal person who processes the data on behalf of the company. It refers to third-party companies or individuals employed by the company to facilitate the service, to provide the Service on behalf of the company, to perform services related to the service or to assist the company in analyzing how the service is used.
‘Usage Data’ refers to data collected automatically, either generated by the use of the Service or from the Service infrastructure itself (for example, the duration of a page visit).
‘Website’ refers to the Cliniko practice management system, accessible from Cliniko.
‘You’ means the individual accessing or using the service, or the company, or other legal entity on behalf of which such individual is accessing or using the service, as applicable.

Types of data collected

There are various types of data we may collect on this website (for different purposes), described below.

Personal data

While using our service, we may ask you to provide us with certain personally identifiable information that can be used to contact or identify you. Personally identifiable information may include, but is not limited to:

Email address
First name & last name
Phone number
Address, state, province, ZIP/postal code, city
Usage data

Usage data

Usage data is collected automatically when using our services.

Usage data may include information such as your device’s Internet Protocol address (e.g. IP address), browser type, browser version, the pages of our services that you visit, the time and date of your visit, the time spent on those pages, unique device identifiers and other diagnostic data.

When you access the services by or through a mobile device, we may collect certain information automatically—including, but not limited to, the type of mobile device you use, your mobile device unique ID, the IP address of your mobile device, your mobile operating system, the type of mobile Internet browser you use, unique device identifiers, and other diagnostic data.

We may also collect information that your browser sends whenever you visit our onnline services or when you access our services by or through a mobile device.

Tracking & cookies

We use cookies and similar tracking technologies to track the activity on our services and store certain information.
Tracking technologies used are beacons, tags, and scripts to collect and track information, and to improve and analyze our services.
The technologies we use may include:

Browser cookies: A cookie is a small file placed on your device. You can instruct your browser to refuse all cookies or to indicate when a cookie is being sent. However, if you do not accept cookies, you may not be able to use some parts of our services. Unless you have adjusted your browser setting so that it will refuse cookies, our service may use cookies.
Web beacons: Certain sections of our services and our emails may contain small electronic files known as web beacons (also referred to as clear gifs, pixel tags, and single-pixel gifs) that permit the Company, for example, to count users who have visited those pages or opened an email and for other related website statistics (for example, recording the popularity of a certain section and verifying system and server integrity).

Cookies can be ‘persistent’ or ‘session’ cookies. Persistent cookies remain on your personal computer or mobile device when you go offline, while session cookies are deleted as soon as you close your web browser.

Use of your personal data

We may use personal data for the following purposes:

To provide and maintain our services, including to monitor the usage of our services.
To manage your account: to manage your registration as a user of our services. The personal data you provide can give you access to different functionalities of the services that are available to you as a registered user.
For the performance of a contract: the development, compliance and undertaking of the purchase contract for the products, items or services you have purchased or of any other contract with us through our services.
To contact you: To contact you by email, telephone calls, SMS, or other equivalent forms of electronic communication, such as a mobile application’s push notifications regarding updates or informative communications related to the functionalities, products or contracted services, including the security updates, when necessary or reasonable for their implementation.
To provide you with news, special offers and general information about other goods, services and events which we offer that are similar to those that you have already purchased or enquired about, unless you have opted not to receive such information.
To manage your requests: To attend and manage your requests to us.
For business transfers: We may use your information to evaluate or conduct a merger, divestiture, restructuring, reorganization, dissolution, or other sale or transfer of some or all of our assets, whether as a going concern or as part of bankruptcy, liquidation, or similar proceeding, in which personal data held by us about our service users is among the assets transferred.
For other purposes: We may use your information for other purposes, such as data analysis, identifying usage trends, determining the effectiveness of our promotional campaigns and to evaluate and improve our services, products, marketing, and your experience.

Sharing your personal data

We may share your personal information in the following situations:

With service providers: We may share your personal information with service providers to monitor and analyze the use of our services, or to contact you.
For business transfers: We may share or transfer Your personal information in connection with, or during negotiations of, any merger, sale of company assets, financing, or acquisition of all or a portion of Our business to another company.
With affiliates: We may share your information with our affiliates, in which case we will require those affiliates to honor this privacy policy. Affiliates include our parent company and any other subsidiaries, joint venture partners or other companies that we control or that are under common control with us.
With business partners: We may share Your information with our business partners to offer you certain products, services or promotions.
With other users: when You share personal information or otherwise interact in the public areas with other users, such information may be viewed by all users and may be publicly distributed outside.
With your consent: We may disclose your personal information for any other purpose with your consent.

Retention of your personal data

We will retain your personal data only for as long as necessary for the purposes set out in this privacy policy. We will retain and use your personal data to the extent necessary to comply with our legal obligations (e.g. if we are required to retain your data to comply with applicable laws), resolve disputes, and enforce our legal agreements and policies.

We will also retain usage data for internal analysis purposes. Usage data is generally retained for a shorter period of time, except when this data is used to strengthen the security or to improve the functionality of our services, or when we are legally obligated
to retain this data for longer time periods.

Transfer of your personal data

Your information—including personal data—is processed at our operating offices and in any other places where the parties involved in the processing are located. It means that this information may be transferred to—and maintained on—computers located outside of Your state, province, country or other governmental jurisdiction where the data protection laws may differ than those from your jurisdiction.

Your consent to this privacy policy followed by your submission of such information represents your agreement to that transfer.

We will take all steps reasonably necessary to ensure that your data is treated securely and in accordance with this privacy policy, and to ensure that no transfer of your personal data will take place to an organization or a country unless there are adequate controls in place, ensuring the security of your data and other personal information.

Disclosure of personal data

Business transactions

If Embrace Autism Inc. is involved in a merger, acquisition or asset sale, your personal data may be transferred. We will provide notice before your personal data is transferred and becomes subject to a different policy.

Law enforcement

Under certain circumstances, Embrace Autism may be required to disclose your personal data if required to do so by law or in response to valid requests by public authorities (e.g. a court or a government agency).

Other legal requirements

Embrace Autism may disclose your personal data in the good faith belief that such action is necessary to:

Comply with a legal obligation
Protect and defend the rights or property of Embrace Autism
Prevent or investigate possible wrongdoing in connection with our services
Protect the personal safety of our clients, or any users of our website
Protect against legal liability

Security of personal data

The security of your personal data is important to us.

But keep in mind that no method of transmission over the Internet
or any method of electronic storage is 100% secure.

While we strive to use commercially acceptable means to protect
your personal data—and use HIPAA-compliant services—we cannot
guarantee its absolute security.

Privacy policy changes

We may change our policy from time to time. If we do, you will always
find the updated policy on this page. The date of the last revision
to our privacy policy is located at the top of this page.

If you continue to use Embrace Autism after those changes
are in effect, you agree to the new policy.

If the changes are significant, we may provide a more
prominent notice, and ask your consent if required.

We’ve tried our best to explain things in a simple and clear way,
but we welcome your questions and comments on this policy.

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Land acknowledgement

Embrace Autism recognizes and acknowledges the traditional lands of the Indigenous peoples across Ontario. From the lands of the Anishinaabe to the Attawandaron and Haudenosaunee, these lands surrounding the Great Lakes are steeped in First Nations history. We are in solidarity with Indigenous brothers and sisters to honour and respect Mother Earth. We acknowledge and give gratitude for the wisdom of the Grandfathers and the four winds that carry the spirits of our ancestors that walked this land before us. Embrace Autism is located on the Treaty Lands and Territory of the Mississaugas of the Credit. We acknowledge and thank the Mississaugas of the Credit First Nation—the Treaty holders—for being stewards of this traditional territory.